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Families Safety and Security Policies

  • On Sunday mornings, all children should be checked in via our HPUMC Kids Kiosks.   Visitors can check in at the 1st Floor and/or 2nd Floor Welcome Centers.  Additionally, the Welcome Center can troubleshoot any check-in issues families experience with the HPUMC Kids Kiosks.
  • When a child is at Sunday School, one parent must remain on church campus the entire Sunday School hour.
  • All children and teachers must wear a printed nametag at all times during the Sunday School hour.
  • All parents of Nursery children must keep a HPUMC Kids Pager with them during the worship hour.  Pagers must be returned at pick up of child.
  • Children should not be a dropped off in a classroom without at least 2 teachers present.  Younger Children and Elementary classrooms are ready to receive children by 9:15 for the 9:30 Sunday School hour and 10:40 for the 11:00 Sunday School hour.  Nursery classrooms have Caregivers present beginning at 8:00 am.
  • In the Nursery, children should be passed over the door when dropping off and picking up for the safety of other children in the room.
  • In Younger Children and Elementary classrooms, teachers will also check in children at the door using a paper roster to give an accurate count of who is present in the room in case of emergency.
  • Children should be picked up no later than 10:45 for the 9:30 Sunday School hour and 12:10 for the 11:00 Sunday School hour.
  • At pick up times, for children in the Nursery through 3rd grade, adults (not older siblings) must pick up the child and present the pick up receipt to the volunteer standing at the door.  Children in 4th and 5th grade may exit Sunday School on their own and arrange a meeting place with their parents within the church.
  • For Elementary children, volunteers will escort children from the 9:30 Sunday School hour to Choir rehearsal which begins at 10:30 am.
  • During Elementary pick up time, adults should enter the classroom, find their child and exit through the marked “EXIT” door in the child’s classroom.
  • Family Ministry Staff and teachers will transfer children who attend Sunday School at both the 9:30 and 11:00 hours.
  • If there are parental custodial issues, please inform Andi Fancher, Director of HPUMC Kids directly.
  • With the exception of infants, food should not bring food or drink of any kind to Sunday School.
  • During the Sunday School hour, snacks are only offered in the Nursery classrooms and are chosen in accordance with snacksafely.com. Unfortunately, any snackes packaged at home or those not listed on snacksafely.com cannot be offered to your child. Specific concerns or questions should be directed to your caregiver or Early Childhood Coordinator.
  • HPUMC is not responsible for the loss of any item brought to church from home.  Children are discouraged from bringing toys to church to prevent the risk of loss. 
  • For babies in the Nursery, please label all items in your child’s diaper bag.  It is very helpful to have only the essential items necessary in a small bag – e.g., diaper, bottle, pacifier.
  • Children may not use cell phones or electronic games during the Sunday School hour.  Teachers may collect children’s cell phones or electronic games until the end of the Sunday School hour if items are being used. 
  • Children should not be accepted into the classroom if exhibiting the following signs of illness:  severe runny nose, severe coughing, fever or diarrhea.  Please keep your child at home until he/she is fever free for 24 hours.
  • Children should not be brought to Sunday School if they are experiencing lice.  Please keep your child at home until he/she has been treated for lice.  If your child contracts lice and was present at Sunday School, please inform Andi Fancher, Director of HPUMC Kids, immediately.
  • Everyone who serves with children will undergo a background check and Ministry Safe training every two years.  A reminder will be sent to by HPUMC Kids Staff when certifications have expired.
  • Each person must read the Child Protection Policy which clearly outlines in detail HPUMC’s policies regarding the safeguarding the well being of children and youth.
  • At least 2 adults must be present in the classroom at all times.  Each adult must be in line of vision of another at all times when present with a child.  One should never be isolated 1:1 with a child at any time.
  • Caregivers are trained on changing a diaper for children in the Nursery through the 2/3 age level and always change diapers in line of vision of other Caregivers.
  • When a child in Younger Children needs to use the restroom, one may provide assistance to the child in the restroom located in the classroom.  The door must kept open and must maintain the line of sight policy.
  • When an Elementary child needs to use to the restroom, one may escort the child to the 2nd floor bathroom and wait outside of the bathroom for the child. 
  • All injuries and illnesses must be reported to a HPUMC Kids Staff Member.  All injuries will be documented on an Accident Report.
  • First Aid Kits are available at the following locations:

          1st and 2nd Floor Welcome Centers 

          In the supply room on the 1st floor

          Classrooms have basic first aid supplies in red safety bags.  

  • If a child has an emergency that is severe requiring paramedic attention, the following procedure is implemented:
  1. Adult closest to emergency situation stays with child and second adult finds a HPUMC Kids Staff who has walkie talkie access to Highland Park Police who are on HPUMC campus, which would immediately activate a 911 response.  If HPUMC Kids Staff can not be found on the floor immediately (i.e., less than one minute) 911 should be called.
  2. Once HPUMC Kids Staff is aware of situation, HPUMC Kids Staff or designee will call parent on cell phone as well as send text to parent.
  3. HPUMC Kids Staff or designee will send volunteer to look for parent in worship venues.
  4. HPUMC Kids Staff will contact Kay Porter, Director of Worship, to determine if worship services need to be interrupted.

If a child is missing, enact the missing child procedure in the file box labeled “Missing Child Procedure” found at the 1st Floor and 2nd Floor Welcome Centers.  Staff who are stationed at the Welcome Centers are trained on how to initiate this procedure.

  • Each HPUMC Kids Classroom has an emergency bag where the day’s roster is kept, along with laminated emergency procedures. 
  • Evacuation routes are posted by the light switch or placed in the emergency red bag in each HPUMC Kids classroom.  Each year, HPUMC Kids Staff, Small Group Coaches, and Elementary Lead Teachers are to be trained on emergency procedures.
  • HPUMC Kids Staff will alert classroom in the event of severe weather, fire or security threat and emergency procedures will begin.
  • In the event of severe weather (e.g., tornado), children will be moved to the interior area of the 1st and 2nd floors.  We ask that parents do not come for their children, but follow adult evacuation procedures until conditions are safe.
  • In the event of fire, children will be evacuated outside to Arden Forest – the field immediately north of the church parking lot.  We ask parents to meet us in Arden Forest and do not leave with their child until checking out with their Age Level Coordinator.
  • In the event of a security threat, teachers should close and lock or barricade classroom door and gather children away from the door, while remaining in the classroom until conditions are safe.

Last Updated 10/3/14